- Use the RideECO Employee Survey to get an idea of how many people are interested in participating and at what level.
- Choose from the low-cost, original RideECO program or our premium benefits administration service, RideECO Select. Compare the two programs here.
- Choose a Program Option: employee-paid, employer-paid, or share-the-fare; if opting for our RideECO program, consider how frequently you will order (vouchers are valid for 13 months from the date of order).
- If you are offering RideECO through employee-paid payroll deductions, talk with your payroll department or payroll provider and let them know you want to coordinate a pre-tax payroll deduction for RideECO (i.e. transportation fringe benefit) under Section 132(f) of the U.S. Internal Revenue Code. Let them know when you want deductions to begin, and how often they should occur. Assess the impact of any salary deduction on other benefits.
- Human Resources can determine employee eligibility and should be aware of any relevant equity issues
- Employers decide how the RideECO program will be administered.
- Unlike many tax related benefit programs (i.e., 125 plans), you are not required to prepare a benefit plan when you offer RideECO. However, it is a good idea to let employees know how the program works.
- Create an [optional] company policy document that lets employees know how to enroll in and leave the program, the al lowable benefit amount, relevant dates, payroll deduction schedules, and how your organization will handle issues of voucher expiration or program abuse.
- For pre-tax payroll deductions, you may utilize our Payroll Deduction Authorization Form to obtain the RideECO election amount of each participant. Employers decide how often employees can opt in or opt out of the program, or change their deduction amount. RideECO Select allows employees to make changes each month; however, most participants set their orders to recur automatically.
- For RideECO, create a new account at this link.
- For RideECO Select, generate a Service Agreement here and follow the implementation checklist.
- Clearly communicate to employees when they should expect vouchers and payroll deductions if applicable
- RideECO staff are available to conduct presentations, attend benefit fairs and provide information on public transportation options.
- Distributing RideECO vouchers can easily be done when paychecks are distributed. If you opt for RideECO Select, distribution is handled by us and products are mailed directly to your employees.
- For re-orders, visit your account here and log in with your current customer information. If you need your password reset, please call 800-531-2828.